Controlled Environment
September 2023

CE is available in select counties in Alabama, California, Colorado, Delaware, Florida, Hawaii, Iowa, Kentucky, Maine, Maryland, Michigan, Minnesota, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, Tennessee, Texas, Virginia, Utah, Washington, West Virginia, and Wisconsin.

A controlled environment is a technology-based approach to production that:

• Uses fully-enclosed structures throughout the entirety of the crop year to produce specific crops with the aim of providing protection and maintaining optimal growing conditions throughout the development of the plants; and
• Grows plants and derives at least 40 percent of its gross income from the wholesale marketing of such plants.

You must submit the following:

• Crop insurance application;
• Controlled Environment Value Report (CEVR) for each insured plant production practice.
  • The CEVR is a document that represents your declaration of the insurance choices you elect.
• Monthly Unit Value Report (MUVP) for each insured basic unit.
  • The MUVP is a document that represents your declaration for each basic unit by:
    • Month, from the first month to the last month of the insurance period; and
    • By the maximum value of all specific plants in each insured plant category that you expect to have in your nursery (during each month of the insurance period.)
• Submit two printed copies or one electronic copy of the most recent catalog or price list, by season or plant category, if appropriate.
• A copy of your biosecurity self-certification.

All documents must be acceptable and must be submitted on or before the sales closing date, except the MUVP*, for insurance to attach on the first day of the insurance period.

*If you are a carryover insured, you may certify on your CEVR in subsequent years that there were no material changes to your previously submitted MUVP and, therefore, an updated MUVP would not be required to be submitted.

For insurance to attach on the start date of the crop year, all documentation must be submitted on or before the sales closing date for your county.

• For new and first-year insureds, if you’re applying for coverage after the sales closing date:
  • Insurance does not attach until the 31st day (30-day waiting period) after acceptable documents are filed; and
  • Premium is owed from the first day of the month insurance attaches until the end of the insurance period.
• For carryover insureds, all documentation must be submitted on or before the sales closing date to have coverage for the upcoming crop year.

Basic units are the only unit structure available under CE. For catastrophic level of coverage, a basic unit consists of the following:

• All insurable plants and all insurable plant categories in each plant production practice that you elect to insure.

For additional levels of coverage, a basic unit consists of the following:

• All insurable plants in each plant category you elect to insure under each insured plant production practice.

An administrative fee is due for each insured plant category if additional coverage is elected, and for each insured plant production practice if CAT coverage is elected.

The insured crop will be all specific plants grown in a CE within each insured plant production practice for CAT level of coverage, and each plant category you choose to insure within each insured plant production practice for additional level of coverage and that:

• You have an insurable share;
• Are specific plants determined by the approved insurance provider (AIP) to be acceptable;
• Are grown in a county for which a premium rate is provided in the actuarial documents;
• Are grown in a CE determined by the AIP to be acceptable;
• Are irrigated unless otherwise provided by the Special Provisions (you must have adequate irrigation equipment and water to irrigate all insurable plants at the time coverage attaches and throughout the insurance period);
• Are grown in accordance with the plant production practices for which premium rates have been established;
• Are grown in an appropriate medium;
• Are not grown solely as stock plants;
• May produce edible fruits, nuts, buds, flowers, or greenery for sale; and
• Are not any plant classified by a state or county as illegal to grow or sell in the county in which the CE is located. For example, growing or selling plants classified as invasive species is illegal in many states and counties. No indemnity will be paid on any such plant.

Amount of insurance is calculated by multiplying the coverage level you elect by the Selected Value (SV). The SV is the value you declare on your CEVR of the insurable specific plants in each insured plant category.

• For additional coverage:
  • The SV may not exceed the highest maximum value for the same plant category reported on your MUVP; and
  • You may be required at time of inspection to provide inventory records or comprehensive business plan to support the maximum values reported.
• For CAT coverage, your SV for each insured plant production practice cannot exceed the lesser of:
  • 110 percent of the maximum value for all the plant categories in any given month during any of the preceding three crop years; or
  • The maximum of the monthly values reported on the MUVP. At the time of an inspection or at any time upon our request, you must provide inventory records to support the monthly values reported.

Insurance is provided for unavoidable damage caused only by the unknown introduction of a plant disease or contamination into the CE at no fault of the CE operator resulting in a destruction order that requires destruction of the plants.

If you have a loss, you must:

• First protect the plants from further damage by providing sufficient care;
• Then notify your insurance company within 72 hours of initial discovery of damage (but not later than 15 days after the end of the insurance period); and
• Cooperate with the insurance company in the settlement of claim.

To complete a settlement of claim, the insurance company will need the following information:

• Documentation that supports your CEVR and inventory immediately prior to the loss occurrence.
  • Required documentation includes, but is not limited to, the following:
    • A detailed listing that includes the full name of each specific plant;
    • Acceptable sales records for any specific plants that were sold the previous 60 days or 12 months, as applicable, that support the determination of approved sales value for each specific plant as described in section 1 of the CE Crop Provisions; and
    • Documentation or demonstrated performance of your ability to properly obtain specific plants and carry out good production practices related to the maintenance of the specific plants.
• A copy of the destruction order.
• If requested, you must provide:
  • Your most recent inventory; and
  • Purchase and verifiable sales records from the date of your most recent inventory to the date of loss occurrence.

To determine the loss, the loss adjuster needs to know the pre-loss actual unit value and the post-loss damage value.

• The pre-loss actual unit value is the total dollar value of all insurable specific plants in a basic unit, immediately prior to the occurrence of the loss event, determined by multiplying the approved sales value by the number of each specific plant and summing the results.
• The post-loss damage value is the total dollar value lost in a basic unit due to an insured cause of loss determined in section 12 of the CE Crop Provisions using Federal Crop Insurance Corporation approved procedures and the damage factors contained in the Special Provisions.

Once the loss adjuster knows those two values, the loss adjuster determines the percent of loss by dividing the post-loss damage value by the pre-loss actual unit value.

The percent of loss is then multiplied by the coverage percentage and lesser of the pre-loss actual unit value or the SV to arrive at the value of the loss.

The indemnity is then calculated by multiplying loss by your price election percentage and share.

The total of all indemnities paid for the crop year will not exceed the amount of insurance.

CE is available for purchase from your local crop insurance agent. You can find a crop insurance agent at the following link on the Risk Management Agency (RMA) website: www.rma.usda.gov/Information-Tools/Agent-Locator page.

These agents work for insurance companies that have reinsurance agreements with the RMA.