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Policy & Procedure

2019 Approved Appendix III/M-13 Handbook

The 2019 Approved Appendix III/M-13 Handbook was released on 11/2/2023. You can download the entire handbook, and/or view the record types and their associated exhibits individually from the table below. The handbook files are available in Adobe PDF file format. NOTE: If you have a problem accessing any of the records, please email Appendix III Comments.

06.15.2018 2_2 - Cat Coverage Fees Reinsured Company Detailed Report CFE001
06.15.2018 I90A - ITS Batch Summary Record Counts
06.15.2018 8_2 - Escrow Register Summary
06.15.2018 1_1 - FCIC Operations Report Monthly RCP001
06.15.2018 I60A - Ineligible Producer Address Record
06.15.2018 1_7 - FCIC Detail Accounting Report Excluding CAT ADR002
06.15.2018 1_8 - FCIC Detail Accounting Report Grand Totals ADR003
06.15.2018 I60 - Ineligible Producer Record
06.15.2018 1_5 - FCIC Adjustment Detail Report ADJ001
06.15.2018 1_11 - Interest Calculation Examples
06.15.2018 2_4 - Cat Fee Receivable Report CFE003
06.15.2018 8_1 - Escrow Register Detail
06.15.2018 9_2 - FCIC Livestock Detail Report LADR001
06.15.2018 1_6 - Detail Accounting Report Excluding CAT ADR001
06.15.2018 1_9 - FCIC Detail Accounting Report ADR004
06.15.2018 6_4 - Premium Due Report PDR001
06.15.2018 6_1 - Premium Due Worksheet PDW001
2019 Administrative Fee Schedule 06.15.2018
06.15.2018 1_10 - PCR Memo Reject Listing PCR001
06.15.2018 2019 ITS Status
06.15.2018 2_1 - FCIC Administrative Fee Report FEE001
06.15.2018 6_3 - Premium Due Worksheet Deferred Example
06.15.2018 I60B - Ineligible Producer Other Person Record
06.15.2018 1_12 - CAT Conservation Compliance Report CCC001
06.15.2018 9_1 - Livestock Operation Report LRCP001
04.04.2019 1_4 - A&O Rate Group by Insurance Plan
06.15.2018 I65 - Ineligible Policy CAT Fee Debt Record
5_1 - Administrative Reduction Report Late Reported Reduction LFS001 11.02.2023
06.15.2018 2_5 - Additional Coverage Administrative Fee Summary Report ACA001
06.15.2018 8_4 - Escrow Bank Reconciliation Report
06.15.2018 7_1 - Instruction Guide for Funds Transfer
06.15.2018 6_6 - Premium Due Without Payments Worksheet Example
06.15.2018 1_13 - CAT Conservation Compliance Report by Billing Date CCC002
06.15.2018 1_3 - Installment Report INS001
06.15.2018 3_2 - Reinsurance Run State Recap
06.15.2018 5_2 - Administrative Reduction Report LRR002
06.15.2018 I61 - Ineligible Producer Output Record
06.15.2018 I99Z - ITS Exception
06.15.2018 6_7 - Premium Due Without Payments PDR002
06.15.2018 6_2 - Premium Due Worksheet Example
06.15.2018 I90B - ITS Batch Summary Rule Counts
06.15.2018 I98Z - ITS Unknown Reason
06.15.2018 6_5 - Premium Due Without Payments Worksheet PDW002
5_2 - Administrative Reduction Report LFS002 11.02.2023
06.15.2018 5_1 - Administrative Reduction Report Late Reported Reduction LRR001
06.15.2018 4_1 - Summary Book of Business for Recon Reduction REC002
06.15.2018 8_3 - Escrow Register Raw Data File
06.15.2018 9_3 - Livestock Settlement Report LIVPRT01
06.15.2018 3_1 - Reinsurance Run RO Recap
06.15.2018 1_2 - FCIC Operations Report Annual RCP002
06.15.2018 2_3 - Cat Coverage Fees Excluding Buy Up State Totals CFE002
06.15.2018 9_4 - State Livestock Reimbursement Report LINS002

Full handbook in compressed zip file format 11.02.2023
Detailed Listing of Changes to the M-13 Handbook 11.02.2023

06.22.2018 CIMS Output Format - Status Codes
06.22.2018 CIMS Output Format - Summary Record
06.22.2018 CIMS Acreage Difference by CLU RMA Detail Output Record
06.22.2018 CIMS Output Format - Email Record
06.22.2018 CIMS Reported FSA, Not RMA Detail RMA Export Layout
06.22.2018 C05_1 - CIMS Status Code Returned Exhibit
06.22.2018 CIMS Output Format - Name Record
06.22.2018 CIMS Reported FSA, Not RMA Summary Export Layout
06.22.2018 CIMS Acreage Difference by CLU FSA Detail Output Record
06.22.2018 C05 - CIMS Request
06.22.2018 CIMS Output Format - Sharing Record
06.22.2018 CIMS Acreage Difference Discovery Summary Detail Output
06.22.2018 CIMS Acreage Difference Discovery RMA Detail Output
06.22.2018 CIMS Output Format - Address Record
06.22.2018 CIMS Reported FSA, Not RMA Detail FSA Export Layout
06.22.2018 CIMS Output Format - Detail Record
06.22.2018 CIMS Business/Entity Difference Summary Output
06.22.2018 CIMS Output Format - Program Record
06.22.2018 CIMS Acreage Difference Discovery FSA Detail Output
06.22.2018 CIMS Acreage Difference by CLU Summary Output Record
06.22.2018 CIMS Business/Entity FSA Detail Output
06.22.2018 CIMS Output Format - Phone Record
06.22.2018 CIMS FSA Intended Use Codes

06.28.2018 Data Acceptance Narrative

06.18.2018 EXH113 - Employee Requirements for eDAS Exhibit
06.18.2018 EXH124 - Payment Requirements for eDAS Exhibit
06.18.2018 EXH140_1 - LGM Premium Calculations Exhibit
06.18.2018 EXH130 - Livestock Fund Requirements Exhibit
06.18.2018 EXH116 - Reviewer Requirements for eDAS Exhibit
06.18.2018 EXH140_2 - LGM Indemnity Exhibit
06.18.2018 EXH121_1 - Entity SBI ID Type Table for eDas Exhibit
06.18.2018 EXH135_1 - LRP Premium Calculations Exhibit
06.18.2018 EXH122 - Policy Requirements for eDAS Exhibit
06.18.2018 EXH126 - Substantial Business Interest Requirements for eDAS Exhibit
06.18.2018 EXH135_3 - LRP Indemnity Calculations Exhibit
06.18.2018 EXH135 - LRP Premium Exhibit
06.18.2018 EXH150 - Disbursement Exhibit
06.18.2018 EXH118 - Conflict of Interest Exhibit
06.18.2018 EXH140_3 - LGM Indemnity Calculations Exhibit
06.18.2018 EXH135_2 - LRP Indemnity Exhibit
06.18.2018 EXH121 - Entity Requirements for eDAS Exhibit
06.26.2018 EXH112 - Agent Requirements for eDAS Exhibit
06.18.2018 EXH140 - LGM Premium Exhibit
06.18.2018 EXH119 - Livestock Crop Policy Requirements for eDas Exhibit

06.22.2018 RMA-AIP Interconnection Security Agreement (ISA)
06.22.2018 RMA System Security Plan Template (SSP)
06.22.2018 RMA Plans of Action and Milestones (POAM)
06.22.2018 Resource Land Unit Summary
06.22.2018 Agricultural Security Operations Center PII Incident Report (Form AD 3038)
06.22.2018 Conservation Compliance Producer Look-up Service

12.05.2019 P11_8 - Plan 55 Premium Calculation
12.05.2019 P11_13 - Plan 16 and 17 Premium Calculation
06.22.2018 P21_5 - Plan 41 Indemnity Calculation
P22_2 - Plan 50 Indemnity Calculation 11.02.2023
12.05.2019 P18_1 - Plan 83 Premium Calculation
12.05.2019 P21_1 - Plan 01 Indemnity Calculation
12.05.2019 P23_1 - Plan 76 Indemnity Calculation
04.04.2019 P21_4 - Plan 40 Indemnity Calculation
12.05.2019 P21_2 - Plan 02 and 03 Indemnity Calculation
12.05.2019 P11_3 - Plan 40 Premium Calculation
12.05.2019 P19_1 - Plan 76 Premium Calculation
12.05.2019 P13_2 - Plan 50 Premium Calculation
06.22.2018 P21_11 - Plan 31 32 and 33 Indemnity Calculation
06.22.2018 P22_1 - Plan 43 Indemnity Calculation
12.05.2019 P11_2 - Plan 04 05 06 and 13 Premium Calculation
06.22.2018 P21_6 - Plan 47 Indemnity Calculation
12.05.2019 P11_6 - Plan 50 Premium Calculation
12.05.2019 P11_5 - Plan 47 Premium Calculation
06.22.2018 P21_12 - Plan 35 and 36 Indemnity Calculation
12.05.2019 P21_7 - Plan 50 and 51 Indemnity Calculation
12.05.2019 P11_11 - Plan 31 32 and 33 Premium Calculation
12.05.2019 P11_7 - Plan 51 Premium Calculation
12.05.2019 P11_4 - Plan 41 Premium Calculation
12.05.2019 P11_9 - Plan 90 Premium Calculation
12.05.2019 P11_1 - Plan 01 02 and 03 Premium Calculation
12.05.2019 P11_12 - Plan 35 and 36 Premium Calculation
12.05.2019 P21_9 - Plan 90 Indemnity Calculation
06.22.2018 P21_8 - Plan 55 Indemnity Calculation
12.05.2019 P13_1 - Plan 43 Premium Calculation
06.22.2018 P21_3 - Plan 04 05 06 and 13 Indemnity Calculation
04.04.2019 P28_1 - Plan 83 Indemnity Calculation
11.02.2023 P21_13 - Plan 16 and 17 Indemnity Calculation

04.04.2019 P14_7 - WFRP Coverage Level Eligibility Exhibit
12.05.2019 P99A - Commodity Type Exhibit
06.26.2018 P13_2 - Nursery Insurable Plant Types Exhibit
04.04.2019 P19_4 - WFRP Method of Establishment Exhibit
06.26.2018 P14_3 - Edits For Common Option Requirements Exhibit
06.26.2018 P10_1 - Entity ID Type Table Exhibit
06.26.2018 P99D - Abbreviations and Acronyms Exhibit
06.26.2018 P15_2 - Yield Type by Crops Exhibit
06.26.2018 P97 - Data Flow Diagram Exhibit
07.01.2018 P99F_2 - Insurance Plan Code Conversion Exhibit
04.04.2019 P106 - Resource Land Unit (RLU) Rules Exhibit
06.26.2018 P105 - CLU AIP File Geodatabase Schema Exhibit
06.26.2018 P99E - FIPS State Code Exhibit
12.05.2019 P11_8 - Price Election Amount Rounding Exhibit
06.26.2018 P103 - ICE File Crosswalk Exhibit
12.05.2019 P11_1 - Non-Premium Acreage Reporting Requirements Exhibit
P14_6 - Late Reported Reason Code Usage Exhibit 11.02.2023
04.04.2019 P15_5 - Yield Indicator Code Exhibit
06.26.2018 P09_1 - Fund Designation Exhibit
06.26.2018 P15_3 - Yield Option Code List Exhibit
06.26.2018 P13_3 - Non-Premium Inventory Reporting Requirements Exhibit
06.26.2018 P14_1 - Commodities Allowing Multiple Insurance In Force P14 Records Exhibit
06.26.2018 P100_1 - Weekly Transaction Cutoff Dates Exhibit
04.04.2019 P15_1 - Yield Type Master Exhibit
06.26.2018 P11_5 - Prevented Planting Guarantee Adjustment Factor Exhibit
06.26.2018 P15_4 - Yield Limitation Code Exhibit
06.26.2018 P14_5 - Commodity NOT Allowing CAT Coverage Exhibit
04.04.2019 P14_2 - Duplicate Policy Exhibit
06.26.2018 P11_7 - Seed Cycle Code Exhibit
06.26.2018 P101_1 - Fund Cutoff and LRR Dates Exhibit
06.26.2018 P19_3 - WFRP Unit of Measure Exhibit
06.26.2018 P11_2 - Commodity Processing Flow Diagram Exhibit
04.04.2019 P99F_1 - Insurance Plan Code List Exhibit
06.22.2018 P11A_1 - Acreage Detail Guidelines Exhibit
06.26.2018 P104 - Common Land Unit (CLU) Rules Exhibit
04.04.2019 P99B - List of PASS ITS and ROE Record Types Exhibit
06.26.2018 P11_6 - Acreage Report Acceptance Dates Exhibit
06.26.2018 P19_2 - WFRP Diversity Factor Example Exhibit

04.04.2019 P29 - DRP Coverage Inquiry
06.27.2018 P55B - Insurance Agent Servicing State
12.05.2019 P28 - DRP Indemnity
12.05.2019 P13 - Inventory Value
06.27.2018 P91 - Duplicate Policy
12.05.2019 P18 - DRP Premium
06.27.2018 P98Z - Unknown Malformed Batch
06.27.2018 P90A - Batch Summary Record Counts
06.27.2018 P57 - Quality Control Reporting
P15 - Yield 11.02.2023
06.27.2018 P55 - Insurance Agent
06.27.2018 P90B - Batch Summary Rule Counts
06.27.2018 P55A - Insurance Agent Agency
P26 - Production Record 11.02.2023
06.27.2018 P94 - Producer History
06.26.2018 P10 - Policy Producer
12.05.2019 P11 - Acreage
P14 - Insurance In Force 11.02.2023
06.26.2018 P12 - Payment
06.27.2018 P48 - Record Type Delete
06.26.2018 P23 - WFRP Indemnity
12.05.2019 P27 - Land
06.27.2018 P90 - Batch Summary Statistics
06.27.2018 P99Z - Exception
04.04.2019 P09 - Fund Designation
12.05.2019 P20A - Disbursement
06.26.2018 P10A - Policy Producer Address
12.05.2019 P20 - Loss Total Record
12.05.2019 P75 - Producer Certification
06.26.2018 P21A - Production Loss Sub Detail
06.26.2018 P23A - WFRP Indemnity Detail
06.27.2018 P58 - Notice of Loss
04.04.2019 P11A - Acreage Supplement
12.05.2019 P19A - WFRP Farm Reports Detail
06.26.2018 P19B - WFRP Farm Reports Sub Detail
06.27.2018 P27A - Land Other Person Sharing
12.05.2019 P19 - WFRP Farm Reports
06.27.2018 P56 - Adjuster
06.26.2018 P15A - Yield History
06.27.2018 P49 - Policy Delete
12.05.2019 P95 - BFR History
06.26.2018 P22 - Inventory Loss Detail
06.27.2018 P51 - Conflict of Interest
06.27.2018 P54 - Employee
P21 - Production Loss Detail 11.02.2023
06.27.2018 P70 - Book of Business
06.26.2018 P10B - Policy Producer Other Person
06.27.2018 P75A - Producer Certification Detail

12.05.2019 T81 - Policyholder Tracking Experience Inquiry Output Format

06.20.2018 EXH206 - ROE - Relationship Between the Land Level Code and Land Description Table Exhibit
06.20.2018 R37A - ROE - Exception Requests Commodity Land Yield
06.20.2018 R90A - ROE - Batch Summary Record Counts
06.20.2018 R35 - ROE - Exception Requests Request
06.20.2018 EXH201 - ROE - Actuarial Change Request Processing Flow Exhibit
06.20.2018 R90 - ROE - Batch Summary Statistics
06.20.2018 EXH203 - ROE - Impact of Nine Hour Delay on Release of Written Agreement Documents and WA ADM/ICE Data Exhibit
06.20.2018 R36 - ROE - Exception Requests Request AIP Field Office
06.20.2018 R90B - ROE - Batch Summary Rule Counts
06.20.2018 R10B - ROE - Exception Requests Producer Other Person
06.20.2018 R37 - ROE - Exception Requests Commodity
06.20.2018 R15A - ROE - Exception Requests Yield History
06.20.2018 R15 - ROE - Exception Requests Yield
06.20.2018 EXH205 - ROE - Validation of Legals Associated with Written Agreement Using Land Level Code Exhibit
06.20.2018 EXH202 - ROE - Relationship Between R-Record Flat Files Exhibit
06.20.2018 R27A - ROE - Exception Requests Legal Other Persons Sharing
06.20.2018 R10 - ROE - Exception Requests Producer
06.20.2018 EXH204 - ROE - Relationship Between Exception Request Status and Exception Request Release Reason ID Exhibit
06.20.2018 R10A - ROE - Exception Requests Producer Address
06.20.2018 R27 - ROE - Exception Requests Legal
06.20.2018 R41 - ROE - LCGF AIP Field Office
04.04.2019 R40 - ROE - Large Claim GFP Notice
06.20.2018 R98Z - ROE - Exception Requests Unknown Reason
06.20.2018 R99Z - ROE - Exception Requests Process Result