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Policy & Procedure

2023 Approved Appendix III/M-13 Handbook

The 2023 Approved Appendix III/M-13 Handbook was released on 6/30/2022. You can download the entire handbook, and/or view the record types and their associated exhibits individually from the table below. The handbook files are available in Adobe PDF file format. NOTE: If you have a problem accessing any of the records, please email Appendix III comments.

2_1 - FCIC Administrative Fee Report FEE001 06.30.2022
6_4 - Premium Due Report PDR001 06.30.2022
I60B - Ineligible Producer Other Person Record 06.30.2022
5_2 - Administrative Reduction Report LFS002 06.30.2022
1_4 - A&O Rate Group by Insurance Plan 06.30.2022
I99Z - ITS Exception 06.30.2022
1_9 - FCIC Detail Accounting Report ADR004 06.30.2022
I65 - Ineligible Policy CAT Fee Debt Record 06.30.2022
5_1 - Administrative Reduction Report Late Reported Reduction LFS001 06.30.2022
6_7 - Premium Due Without Payments PDR002 06.30.2022
I61 - Ineligible Producer Output Record 06.30.2022
1_6 - Detail Accounting Report Excluding CAT ADR001 06.30.2022
1_10 - PCR Memo Reject Listing PCR001 06.30.2022
1_5 - FCIC Adjustment Detail Report ADJ001 06.30.2022
I60A - Ineligible Producer Address Record 06.30.2022
8_2 - Escrow Register Summary 06.30.2022
2_4 - Cat Fee Receivable Report CFE003 06.30.2022
6_5 - Premium Due Without Payments Worksheet PDW002 06.30.2022
4_1 - Summary Book of Business for Recon Reduction REC002 06.30.2022
2023 ITS Status 06.30.2022
1_3 - Installment Report INS001 06.30.2022
9_2 - FCIC Livestock Detail Report LADR001 06.30.2022
6_6 - Premium Due Without Payments Worksheet Example 06.30.2022
I98Z - ITS Unknown Reason 06.30.2022
9_1 - Livestock Operation Report LRCP001 06.30.2022
2023 Administrative Fee Schedule 06.30.2022
1_12 - CAT Conservation Compliance Report CCC001 06.30.2022
2_5 - Additional Coverage Administrative Fee Summary Report ACA001 06.30.2022
1_1 - FCIC Operations Report RCP001 06.30.2022
8_4 - Escrow Bank Reconciliation Report 06.30.2022
I60 - Ineligible Producer Record 06.30.2022
8_3 - Escrow Register Raw Data File 06.30.2022
9_4 - State Livestock Reimbursement Report LINS002 06.30.2022
3_1 - Reinsurance Run RO Recap 06.30.2022
1_11 - Interest Calculation Examples 06.30.2022
I90B - ITS Batch Summary Rule Counts 06.30.2022
6_1 - Premium Due Worksheet PDW001 06.30.2022
3_2 - Reinsurance Run State Recap 06.30.2022
1_7 - FCIC Detail Accounting Report Excluding CAT ADR002 06.30.2022
7_1 - Instruction Guide for Funds Transfer 06.30.2022
2_2 - Cat Coverage Fees Reinsured Company Detailed Report CFE001 06.30.2022
6_2 - Premium Due Worksheet Example 06.30.2022
6_3 - Premium Due Worksheet Deferred Example 06.30.2022
1_8 - FCIC Detail Accounting Report Grand Totals ADR003 06.30.2022
1_13 - CAT Conservation Compliance Report by Billing Date CCC002 06.30.2022
I90A - ITS Batch Summary Record Counts 06.30.2022
8_1 - Escrow Register Detail 06.30.2022
9_3 - Livestock Settlement Report LIVPRT01 06.30.2022
2_3 - Cat Coverage Fees Excluding Buy Up State Totals CFE002 06.30.2022

Full handbook in compressed zip file format 08.04.2022

C05_1 - CIMS Status Code Returned Exhibit 06.30.2022
CIMS Output Format - Status Codes 06.30.2022
CIMS Output Format - Phone Record 06.30.2022
CIMS Acreage Difference by CLU FSA Detail Output Record 06.30.2022
CIMS Reported FSA, Not RMA Summary Export Layout 06.30.2022
CIMS Reported FSA, Not RMA Detail FSA Export Layout 06.30.2022
CIMS Output Format - Summary Record 06.30.2022
CIMS Acreage Difference by CLU Summary Output Record 06.30.2022
CIMS Acreage Difference Discovery Summary Detail Output 06.30.2022
CIMS Output Format - Detail Record 06.30.2022
CIMS Output Format - Name Record 06.30.2022
CIMS Business/Entity Difference Summary Output 06.30.2022
CIMS Output Format - Program Record 06.30.2022
CIMS Acreage Difference Discovery FSA Detail Output 06.30.2022
CIMS Output Format - Sharing Record 06.30.2022
CIMS Acreage Difference by CLU RMA Detail Output Record 06.30.2022
CIMS Output Format - Email Record 06.30.2022
CIMS FSA Intended Use Codes 06.30.2022
CIMS Output Format - Address Record 06.30.2022
C05 - CIMS Request 06.30.2022
CIMS Reported FSA, Not RMA Detail RMA Export Layout 06.30.2022
CIMS Acreage Difference Discovery RMA Detail Output 06.30.2022
CIMS Business/Entity FSA Detail Output 06.30.2022

Data Acceptance Narrative 06.30.2022

Agricultural Security Operations Center PII Incident Report (Form AD 3038) 06.30.2022
RMA-AIP Interconnection Security Agreement (ISA) 06.30.2022
RMA System Security Plan Template (SSP) 06.30.2022
Resource Land Unit Summary 06.30.2022
Conservation Compliance Producer Look-up Service 06.30.2022
RMA Plans of Action and Milestones (POAM) 06.30.2022

P18_1 - Plan 83 Premium Calculation 06.30.2022
P11_2 - Plan 04 05 06 and 13 Premium Calculation 06.30.2022
P28_1 - Plan 83 Indemnity Calculation 06.30.2022
P11_13 - Plan 16 and 17 Premium Calculation 06.30.2022
P21_17 - Plan 26, 27, 28 Indemnity Calculation 06.30.2022
P11_14 - Plan 37 Premium Calculation 06.30.2022
P17_1 - LRP Premium Calculation 06.30.2022
P13_4 - Plan 37 Premium Calculation 06.30.2022
P11_12 - Plan 35 and 36 Premium Calculation 06.30.2022
P24_1 - LGM Indemnity Calculation 06.30.2022
P21_7 - Plan 50 and 51 Indemnity Calculation 06.30.2022
P22_2 - Plan 50 Indemnity Calculation 06.30.2022
P11_17 - Plan 26 27 28 Premium Calculation 06.30.2022
P21_14 - Plan 37 Indemnity Calculation 06.30.2022
P21_15 - Plan_21_22_23_Indemnity Calculation 06.30.2022
P21_5 - Plan 41 Indemnity Calculation 06.30.2022
P21_16 - Plan 87, 88, 89 Indemnity Calculation 06.30.2022
P21_12 - Plan 35 and 36 Indemnity Calculation 06.30.2022
P13_2 - Plan 50 Premium Calculation 06.30.2022
P23_1 - Plan 76 Indemnity Calculation 06.30.2022
P21_11 - Plan 31 32 and 33 Indemnity Calculation 06.30.2022
P13_1 - Plan 43 Premium Calculation 06.30.2022
P21_6 - Plan 47 Indemnity Calculation 06.30.2022
P21_8 - Plan 55 Indemnity Calculation 06.30.2022
P11_3 - Plan 40 Premium Calculation 06.30.2022
P21_9 - Plan 90 Indemnity Calculation 06.30.2022
P11_11 - Plan 31 32 and 33 Premium Calculation 06.30.2022
P11_15 - Plan_21_22_23_Premium Calculation 06.30.2022
P21_4 - Plan 40 Indemnity Calculation 06.30.2022
P11_16 - Plan 87 88 89 Premium Calculation 06.30.2022
P25_1 - LRP Indemnity Calculation 06.30.2022
P22_3_Plan_37_Indemnity Calculation 06.30.2022
P21_1 - Plan 01 Indemnity Calculation 06.30.2022
P11_5 - Plan 47 Premium Calculation 06.30.2022
P21_13 - Plan 16 and 17 Indemnity Calculation 06.30.2022
P16_1 - LGM Premium Calculation 06.30.2022
P11_6 - Plan 50 Premium Calculation 06.30.2022
P11_1 - Plan 01 02 and 03 Premium Calculation 06.30.2022
P21_3 - Plan 04 05 06 and 13 Indemnity Calculation 06.30.2022
P11_8 - Plan 55 Premium Calculation 06.30.2022
P11_4 - Plan 41 Premium Calculation 06.30.2022
P11_7 - Plan 51 Premium Calculation 06.30.2022
P19_1 - Plan 76 Premium Calculation 06.30.2022
P11_9 - Plan 90 Premium Calculation 06.30.2022
P21_2 - Plan 02 and 03 Indemnity Calculation 06.30.2022
P22_1 - Plan 43 Indemnity Calculation 06.30.2022

P107 - Geospatial Data Sources Exhibit 08.04.2022
P99F_1 - Insurance Plan Code List Exhibit 06.30.2022
P14_2 - Duplicate Policy Exhibit 06.30.2022
P99B - List of PASS ITS and ROE Record Types Exhibit 06.30.2022
P11_1 - Non-Premium Acreage Reporting Requirements Exhibit 06.30.2022
P57A-1 - Error Source Type Values Exhibit 06.30.2022
P15_5 - Yield Indicator Code Exhibit 06.30.2022
P103 - ICE File Crosswalk Exhibit 06.30.2022
P11_6 - Acreage Report Acceptance Dates Exhibit 06.30.2022
P99D - Abbreviations and Acronyms Exhibit 06.30.2022
P09_1 - Fund Designation Exhibit 06.30.2022
P101_1 - Fund Cutoff and LRR Dates Exhibit 06.30.2022
P15_2 - Yield Type by Crops Exhibit 06.30.2022
P10_1 - Entity ID Type Table Exhibit 06.30.2022
P11_2 - Commodity Processing Flow Diagram Exhibit 06.30.2022
P99A - Commodity Type Exhibit 06.30.2022
P14_5 - Commodity NOT Allowing CAT Coverage Exhibit 06.30.2022
P11_8 - Price Election Amount Rounding Exhibit 06.30.2022
P14_1 - Commodities Allowing Multiple Insurance In Force P14 Records Exhibit 06.30.2022
P35_1 - Personal Revenue History Exhibit 06.30.2022
P14_6 - Late Reported Reason Code Usage Exhibit 06.30.2022
P11_7 - Seed Cycle Code Exhibit 06.30.2022
P99E - FIPS State Code Exhibit 06.30.2022
P13_3 - Non-Premium Inventory Reporting Requirements Exhibit 06.30.2022
P15_1 - Yield Type Master Exhibit 06.30.2022
P19_4 - WFRP Method of Establishment Exhibit 06.30.2022
P99F_2 - Insurance Plan Code Conversion Exhibit 06.30.2022
P11_5 - Prevented Planting Guarantee Adjustment Factor Exhibit 06.30.2022
P11A_1 - Acreage Detail Guidelines Exhibit 06.30.2022
P14_3 - Edits For Common Option Requirements Exhibit 06.30.2022
P15_3 - Yield Option Code List Exhibit 06.30.2022
P19_2 - WFRP Diversity Factor Example Exhibit 06.30.2022
P100_1 - Weekly Transaction Cutoff Dates Exhibit 06.30.2022
P15_4 - Yield Limitation Code Exhibit 06.30.2022
P104 - Common Land Unit (CLU) Rules Exhibit 06.30.2022
P106 - Resource Land Unit (RLU) Rules Exhibit 06.30.2022
P105 - CLU AIP File Geodatabase Schema Exhibit 06.30.2022
P19_3 - WFRP Unit of Measure Exhibit 06.30.2022
P13_2 - Nursery Insurable Plant Types Exhibit 06.30.2022
P14_7 - WFRP Coverage Level Eligibility Exhibit 06.30.2022
P97 - Data Flow Diagram Exhibit 06.30.2022

P94 - Producer History 06.30.2022
P35 - Personal Projected Price 06.30.2022
P26 - Production Record 06.30.2022
P55A - Insurance Agent Agency 06.30.2022
P27 - Land 06.30.2022
P28 - DRP Indemnity 06.30.2022
P55B - Insurance Agent Servicing State 06.30.2022
P14 - Insurance In Force 06.30.2022
P58 - Notice of Loss 06.30.2022
P23A - WFRP Indemnity Detail 06.30.2022
P87 - Prioritization 06.30.2022
P10A - Policy Producer Address 06.30.2022
P19 - WFRP Farm Reports 06.30.2022
P54 - Employee 06.30.2022
P21 - Production Loss Detail 06.30.2022
P90 - Batch Summary Statistics 06.30.2022
P20A - Disbursement 06.30.2022
P19A - WFRP Farm Reports Detail 06.30.2022
P91 - Duplicate Policy 06.30.2022
P90A - Batch Summary Record Counts 06.30.2022
P10B - Policy Producer Other Person 06.30.2022
P09 - Fund Designation 06.30.2022
P22 - Inventory Loss Detail 06.30.2022
P19B - WFRP Farm Reports Sub Detail 06.30.2022
P99Z - Exception 06.30.2022
P35B - Tolerance 06.30.2022
P57A - Quality Control Review Correction 06.30.2022
P11 - Acreage 06.30.2022
P12 - Payment 06.30.2022
P98Z - Unknown Malformed Batch 06.30.2022
P25 - LRP Indemnity 06.30.2022
P75A - Producer Certification Detail 06.30.2022
P11A - Acreage Supplement 06.30.2022
P95 - BFR History 06.30.2022
P10 - Policy Producer 06.30.2022
P48 - Record Type Delete 06.30.2022
P15 - Yield 06.30.2022
P27A - Land Other Person Sharing 06.30.2022
P56 - Adjuster 06.30.2022
P90B - Batch Summary Rule Counts 06.30.2022
P35A - Revenue and Yield Summary 06.30.2022
P75 - Producer Certification 06.30.2022
P24 - LGM Indemnity 06.30.2022
P55 - Insurance Agent 06.30.2022
P51 - Conflict of Interest 06.30.2022
P23 - WFRP Indemnity 06.30.2022
P49 - Policy Delete 06.30.2022
P16 - LGM Premium 06.30.2022
P70 - Book of Business 06.30.2022
P35C - Revenue History 06.30.2022
P20 - Loss Total Record 06.30.2022
P29 - DRP Coverage Inquiry 06.30.2022
P57 - Quality Control Reporting 06.30.2022
P17 - LRP Premium 06.30.2022
P21A - Production Loss Sub Detail 06.30.2022
P18 - DRP Premium 06.30.2022
P13 - Inventory Value 06.30.2022
P15A - Yield History 06.30.2022

T81 - Policyholder Tracking Experience Inquiry Output Format 06.30.2022

R37 - ROE - Exception Requests Commodity 06.30.2022
R36 - ROE - Exception Requests Request AIP Field Office 06.30.2022
EXH202 - ROE - Relationship Between R-Record Flat Files Exhibit 06.30.2022
R10B - ROE - Exception Requests Producer Other Person 06.30.2022
EXH204 - ROE - Relationship Between Exception Request Status and Exception Request Release Reason ID Exhibit 06.30.2022
R98Z - ROE - Exception Requests Unknown Reason 06.30.2022
R10A - ROE - Exception Requests Producer Address 06.30.2022
EXH201 - ROE - Actuarial Change Request Processing Flow Exhibit 06.30.2022
R90A - ROE - Batch Summary Record Counts 06.30.2022
R35 - ROE - Exception Requests Request 06.30.2022
R90 - ROE - Batch Summary Statistics 06.30.2022
EXH206 - ROE - Relationship Between the Land Level Code and Land Description Table Exhibit 06.30.2022
R27 - ROE - Exception Requests Legal 06.30.2022
R10 - ROE - Exception Requests Producer 06.30.2022
R90B - ROE - Batch Summary Rule Counts 06.30.2022
R99Z - ROE - Exception Requests Process Result 06.30.2022